Building healthier, more sustainable private practices
TheraFluence works with private practices, agencies, community mental health centers, and the industry vendors who serve them — helping each build programs that protect people and hold up over time.
Who we work with: solo and group private practices, agencies, community mental health centers, and the vendors and service providers that support them.
Four ways we work together
Tools, people, peers, and a plan for what comes next — everything a practice needs to run well at every stage.
Solutions
The tools and systems behind a well-run practice.TheraFunnel CRM
A HIPAA-ready CRM built for therapy practices. Capture every inquiry, automate follow-up, and turn more callers into scheduled clients.
Web Hosting & Secure Email
Managed hosting for your practice website, paired with HIPAA-compliant email so client communication stays protected.
Directories
Specialty therapist directories that help the right clients find your clinicians and help you fill open hours faster.
Product Reviews & Recommendations
Honest, field-tested reviews of the software and vendors practices rely on, so you can choose with confidence.
Virtual Office & Mail HandlingComing soon
A professional business address and mail handling for practices that are remote, hybrid, or expanding into new markets.
Staffing
Specialized help, without adding headcount.Virtual Assistants
Trained assistants who handle intake calls, scheduling, and admin tasks, so clinicians and owners can focus on care.
Fractional Compliance
An experienced compliance lead on a part-time basis. Policies, risk assessments, and audit readiness without a full-time hire.
Medicare & Tricare Billing
Specialized billing support for Medicare and Tricare claims, so complex payer rules don't stand between you and getting paid.
Fractional Practice ManagementComing soon
Part-time operational leadership to run day-to-day systems, staff, and growth while you stay focused on the bigger picture.
Learning Communities
Learn alongside owners who've been there.Monthly Peer Support Calls
Regular calls with fellow practice owners to share what's working, troubleshoot challenges, and stay accountable.
In-Person Practice Owner Conferences
Events focused on the operations, workflows, and leadership that make practices run, with real time to connect face to face.
PracticalHIPAA.com
Plain-language HIPAA training for clinicians and staff, built for real-world practice. Visit PracticalHIPAA.com
Unlimited CE Program
Unlimited access to continuing education, so clinicians can meet licensure requirements and keep growing without paying per course.
Continuity Services
Protect your clients through every transition.Practice Shutdown Services
Hands-on help closing a practice responsibly, from client notifications and referrals to records and business wind-down.
Professional Will ServicesComing soon
A clinical professional will that names who will care for your clients and records if you're suddenly unable to.
Records RetentionComing soon
Secure, compliant storage of client records for the required years after a practice closes or a clinician retires.
Exit Planning & Brokerage ServicesComing soon
Guidance on valuing, preparing, and selling your practice, from early planning through finding the right buyer.
Healthier programs don't come from picking one priority over the others. They come from holding culture, outcomes, experience, and finances in balance — on purpose.
Let's talk about your organization.
Tell us a little about where you're working and what's on your mind. We'll set up a time to explore whether — and how — we can help.